What is Global Data Synchronization (GDS)?

The Global Data Synchronization Network (GDSN) is an Internet-based end-to-end integration system, allowing trading partners (Manufacturers, Distributors, Wholesalers, Retailers, Food Service operators and Healthcare organizations) to securely access and exchange accurate and validated product information in real-time.

Trading partners are provided the latest information in their systems, and any changes made to one company's product information is automatically and immediately provided to all of the other companies who do business with them. The GDSN uses the GS1 system based upon the Global Trade Identification Number (GTIN).

The foundation of GDS

  • Product data is updated consistently between trading partners
  • Data is validated against standards and business rules ensuring its accuracy
  • Trading partners classify their products in a common, standardized way
  • The uniqueness and relationships of items, such as products, cases, pallets etc., is guaranteed through the GS1 Global Registry

Benefits realized by adopting GDS

  • Allows the end customer to access trusted and real-time product information
  • Complies more effectively with nutrition and healthcare standards and regulations
  • Eliminates manual processes and reduces errors
  • Cuts down on data management time errors and reduces distribution costs
  • Brings new products to market quickly and simply
The Global Data Synchronization Network (GDSN) Steps
The Global Data Synchronization Network Steps

The key elements of GDS

There are three key elements to GDS:

  • Data Synchronization – ensures that the recipient's product database – or catalog – contains the same information as the supplier's database.
  • Global Standards – manage how the product data is stored and formatted while meeting GS1 defined attribute specific business rules.
  • Network – allows product information to be published by its source and subscribed to by a recipient.

The GDSN is comprised of global Data Pools that store the product information and attributes. These Data Pools all talk to each other through the GS1 Global Registry that acts as the "Yellow Pages" to locate products/items.

The GDSN enables the registration and publication of product information (e.g., descriptions, weight, dimensions, marketing details, etc.) by providing a global repository for standardized item, location and trading partner data. Suppliers send this data to the GDSN via their chosen data pool. The Data Pool (e.g., 1WorldSync) then checks the data for compliance to GS1 (EAN.UCC) standards and validates it via the GS1 Global Registry, ensuring that all trading partners are using identical, updated standards-compliant data.

Essentially, the GDSN facilitates the synchronization of item data between suppliers and recipient trading partners. Inaccurate information can account for inventory errors, lost shelf time, out of stock, less efficient logistics (warehousing & transportation), billing errors and costly deductions.

Implementing GDSN standards-based electronic synchronization services forms a non-proprietary basis for collaborative capabilities among trading partners. The process involves each participant subscribing to a GDSN certified Data Pool. There are many regional Data Pools to choose with LANSA choosing 1WorldSync as its preferred Data Pool.

There are two methods for interaction with a Data Pool – manual or integrated. The manual approach should be avoided whenever possible because it carries the risk of a manufacturer (brand owner) entering incorrect data and the recipient (e.g., retailer, distributor, hospital) receiving incorrect data which may cause harm to consumers and impact supply chain efficiencies.

LANSA Data Sync Direct automates the data feeds (inbound and outbound) to 1WorldSync to ensure that you are sharing validated data from your integrated internal systems. This approach ensures high quality data is being shared and provides an end-to-end system integrating with the GDSN and your trading partners.